Looking for a Excel solution for a work problem? Here are several Excel tips: One of the most common business uses of spreadsheets is to track financial data. Programs such as Microsoft Excel, Lotus 1-2-3 and Google Sheets are well-suited for this type of work. For example, they allow the clear presentation of expenditures and incomes related to different departments and can be set up to display negative numbers in red. Templates for budget spreadsheets are included with spreadsheet programs to reduce the amount of setup work required.
Spreadsheets are composed of columns and rows that create a grid of cells. Typically, each cell holds a single item of data. Here’s an explanation of the three types of data most commonly used in spreadsheet programs: Number data, also called values, is used in calculations. By default, numbers are right aligned in a cell. In addition to actual numbers, Excel also stores dates and times as numbers. Other spreadsheet programs treat dates and times as a separate data category. Problems arise when numbers are formatted as text data. This prevents them from being used in calculations.
Excel automatically recognizes dates entered in a familiar format. For example, if you enter 10/31, Oct 31, or 31 Oct, Excel returns the value in the default format 31-Oct. If you want to learn how to use dates with formulas, see Properly Enter Dates in Excel with the DATE Function.
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Excel file formats: The XML-based and macro-enabled file format for Excel 2016, Excel 2013, Excel 2010, and Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). .xls: The Excel 97 – Excel 2003 Binary file format (BIFF8).
Text file formats: .txt Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. .csv Saves a workbook as a comma-delimited text file for use on another Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Excel Tips and Tricks!
Generally there are three shortcuts in the top menu, which are Save, Undo Typing and Repeat Typing. However, if you want to use more shortcuts, like Copy and Cut, you can set them up as follows: File->Options->Quick Access Toolbar, add Cut and Copy from the left column to the right, save it. You will see two more shortcuts added in the top menu.
In order to retain the validity of data, sometimes you need to restrict the input value and offer some tips for further steps. For example, age in this sheet should be whole numbers and all people participating in this survey should be between 18 and 60 years old. To ensure that data outside of this age range isn’t entered, go to Data->Data Validation->Setting, input the conditions and shift to Input Message to give prompts like, “Please input your age with whole number, which should range from 18 to 60.” Users will get this prompt when hanging the pointer in this area and get a warning message if the inputted information is unqualified.